d. Work Order Audit Trail. This completes one cycle of events for
the VI work order. If you made all entries accurately, you have an
audit trail for this project from the time you accepted the VI work
order until the requester received the completed project. Additionally,
you have the production dates, manhours expended on the project, and any
supplies or contracting services used to produce the project. They all
serve as justification for additional equipment and manpower. The work
order also serves as an input for annual VI reports.
Construction, Design and Uses of an Effective Chart.
Almost everyone has daily exposure to charts presenting some type of
data. For example, television news and weather reports continuously use
charts to reinforce what the broadcasters are presenting, and the
newspaper uses charts and tables to present data in a form that you can
grasp quickly. As a graphics documentation specialist, you spend a
large portion of your time preparing charts for briefings, displays, and
Charts used to present data serve four important functions: (1)
emphasize the main numerical facts, (2) uncover facts or data the reader
may overlook in a text presentation, (3) summarize large amounts of
data, and (4) add variety to text that makes the text easier to read and
understand. The first two functions are the primary reasons for using
charts to present data, and the third and the fourth functions are by
products of the first two.
Using charts to present data has advantages and disadvantages that you
must consider when preparing them. Consider the following advantages:
Quickness Charts show the main feature of the data at a
Forcefulness Charts carry more emphasis than text.
Compactness Charts place a large amount of information in a
Convincing Charts prove the point instead of merely stating
Interesting Charts are easier to look at than text.
Unfortunately, using charts to present data also has disadvantages that
you must consider: