12. As explained previously, the first line of the internal instructions
(10) is reserved for the security classification of the message. Additional
internal instructions include:
o
The word EXERCISE followed by the exercise name.
o
Passing and delivery instructions, as appropriate for clarity.
o
Subject and suspense data (limited to one line).
o
References.
o
Information that the message has been divided into parts.
If any element of the internal instructions cannot be completed on one line,
it is continued on the next line.
The lines are double spaced without
indenting.
13. The body of the message text (11) begins on the second line and below
the internal instructions.
Paragraphs begin at the left margin and are
numbered as in letter correspondence. The security classification of each
specific paragraph in a classified message is entered in parentheses
following the paragraph number.
The message text must end at the first
heavy line above the distribution block. Each page of a message may contain
no more than 20 lines of address or textual information.
14. Identification of the message drafter to include name, title, office
symbol, phone, and date must be completed in the drafter block (12) on page
01. Special instructions are entered in the special instructions block (13)
on any page. If there is not enough room for all necessary information, the
special instructions can be continued on an additional blank page.
The
releaser block (14) is completed on page 01 of all messages. The releasing
authority signs the releaser block.
Alterations to messages made after
typing are initialed by the authority making the change.
15. Punctuation is kept to a minimum and is used only when needed for
clarity. Only the following punctuation symbols are authorized for use to
non-US addresses:
o
Period (.).
o
Comma (,).
o
Slant (/).
o
Dash or hyphen (-).
o
Question mark (?).
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